JOB DESCRIPTION

• Ensures appropriate monitoring, reporting, tracking and follow-up procedures are in place for effective project management and execution.
  • Issue PO to vendors based on information and approvals provided by Project Manager.
  • Assists and collaborates with internal project managers and third-party construction management firms to verify construction work performed, materials used, and validates adherence for progress payments to contractors.
  • Prepares status update reports for Executive Management update calls, meetings, and or submissions.
  • Ensures that the design and construction projects meet established requirements, and that construction complies with established standards.
  • Reviews contract close-out documents as directed.
• Manages and oversees the construction-related financial document collection, tracking, and reporting including submitting/receiving purchase orders, reviewing and documenting pay applications, reviewing and approving submittals from contractors and tracking progress.
• Manages field and office activities of third-party construction management firms.
• Project Management Support:
  • Design and GC RFPs:
    • Create folders and maintain folders on SharePoint for distribution of documents to bidders.
    • Create transmittals and distribute bid documents to bidders.
    • Organize and distribute RFIs and responses throughout bid process.
    • Ensures the safe keeping and submission of all record drawings for construction projects
  • Construction Management:
    • Assist and track project milestones.
    • Submittal Process: Review, approve, and process submittals and shop drawings in accordance with ULS specifications and standards.
    • Compile and distribute punch-lists and distribute to Contractor for completion. Coordinate with PM tracking of updates and completion.
    • Issue and follow up on Contractor monthly Statements of Account, including reconciling accruals and payments

QUALIFICATIONS

• University degree in Business Administration or related field plus generally 6 years of directly related experience.